District Deputies
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DUTIES...as outlined in the Tools of the Trade
VII. District Deputy/State Representative shall ...
A. Supervise local courts assigned by State Regent for a period of two years.1. Contact regents of the assigned courts on a regular basis.
2. Encourage and mentor assigned courts’ growth, development and autonomy.B. Represent the State Regent at assigned courts’ meetings
1. Attend at least two (2) meetings per CDA year.
2. Extend greetings from the State Regent.
3. Be knowledgeable of the State’s agenda, Circle of Love Programs, and any special activities or charities. Share this information with local courts and encourage them to participate.
4. Give suggestions on new ideas and any improvements that would help the court be more productive and organized.
5. Encourage the courts’ attendance and participation in state and national workshops, conferences, and conventions.C. Enforce the Rules of the Order
1. Promote the abilities of the court members and encourage them to run for office.
2. Provide guidance in the enforcement of the National Bylaws and local standing rules.
3. Act as an arbiter of all disputes and controversies before the need to appeal to State Court.
4. Encourage the courts to pay state and national dues and liability insurance in a timely manner.
5. Provide parliamentary and bylaw guidance.D. Report to the State Regent (See Form - District Deputy/State Rep. Reporting Form)
1. Complete reporting forms on the status of each court.
2. Attend and participate in state workshops, conferences, and conventions.
3. Notify the State Regent of any situations that could become possible problems.E. Receive new members and install Officers
1. Work with the court ceremonial coordinator in preparing site for reception; ensure all necessary items and participants are in place. 4-7
2. Meet with celebrating clergy prior to ceremony making sure he has a copy of the ceremony.
3. Rehearse with court members/ceremonial coordinator before reception.
4. Ensure proper ceremonial dress code is enforced and that robes are worn with dignity. 5. Remind the financial secretary that the forms need to be mailed promptly to the National Office as well as a copy to the State Regent.
6. Perform any parts of the ceremony as needed.F. Supervise and sign financial reviews of assigned courts when present. (See Attachment – Suggested Procedure for a Financial Review)
G. Attend required annual District Deputy Training and DD meeting at Fall Workshop.1. Training will be held separte from annual state workshops.
H. Perform any other duties assigned by the State Regent (See Attachment –District Deputy/State Representative Survival Kit
